Committees & Volunteers

COMMITTEES

Communication Committee

Description–designing and implementing means of communicating with the neighborhood about events, meetings, and issues. This includes disseminating the minutes of monthly meetings, answering or directing questions and concerns from neighbors, and announcing events. It may include e-mail, website, blog, delivering fliers and newsletters, posting signs, and other forms of communication.

The meeting minutes, received from the Secretary by the Friday following each monthly meeting, will be delivered by that Sunday (by e-mail or blog posting). Newsletters, to be issued in print form at least once a quarter (and including the quarterly budget and expense report), will be delivered at least quarterly.
Questions e-mailed or posted on the blog will receive a response within 72 hour–either with an answer or direction to the source of the answer.
Information for signs announcing events will be given to the Sign Committee well in advance of the event (at least one week), allowing time for creation of fresh signs, if necessary, and posting them at least 2 days in advance of the event.

Sign Committee

Description–this committee will design signs announcing neighborhood events. At least two days before the event, they should place signs at the neighborhood entrances on Roland, Carlyle, Beckett, and Ardsley, and in front of the Clubhouse. They should get permission from households to place them if necessary. They should retrieve the signs within two days after the event has occurred, and then store the signs.

This committee should anticipate the events in time to create and place the signs–by keeping in contact with the Communication Committee. Some funds are available for sign creation, but since these signs are often taken, the investment should be minimal.

Member Privileges Committee

Description—this committee will help with the delivery of privileges to members. This may include gathering photos and information for pool badges, creating and delivering badges, delivering pool keys, copying and delivering directories, updating the directory, setting up computers for internet access at the Clubhouse, offering technical advice for accessing the neighborhood website, blog, and e-mail list, organizing reservations for the tennis court and the Clubhouse, collecting fees for those services that require them, and delivering those fees to the Treasurer.

Pool Badges
Directory
Internet Access
Technology Help
Pool Keys
Tennis Reservations
Clubhouse Reservations

Pool Deck and Tennis Court Preparation

Required before 5/25/2016, pool opening date

Task Description:

1) Remove chairs, tables, and umbrellas from storage
2) Clean all chairs and tables
3) Arrange deck chairs and tables
4) Clean pool deck of leaves, trash, mud, and debris
5) Clean tennis courts and surrounding areas of trash, mud, and debris
6) Assure trash cans and enclosures are emptied and ready for use

Volunteers will need to coordinate this effort establishing times and dates to accomplish the tasks before opening day. The Club will reimburse expenses for cleaning and painting supplies.

EVENT VOLUNTEERS

Memorial Day Party

Description – Planned attendance for this first party of the year is about 100 members and guests. Kosher hotdogs, hotdogs, hamburgers, cheese, buns, condiments, chips, sodas, water, ice, plates, bowls, cups, napkins, serving pans, and plastic eating utensils are provided by the club. Charcoal and table cloths are also provided by the club. Members are expected to bring a covered dish to share.

1) Inventory plates, napkins, utensils, cups, table cloths, and charcoal and replenish as required.
2) Burgers – 4 or 5 bags of sirloin burgers, 18 per bag
3) Kosher dogs – three packages, 1/4 lb each, 15 per package
4) Hotdogs – 2 packs “Ball Park” franks, 18 per pack
5) Condiments – two 4 packs mayo, mustard, ketchup, and relish plus salt and pepper
6) Chips – two large potato chips, one large tortilla chip plus salsa
7) Drinks – two cases each of Coke, diet Coke, and Fago mixed flavors, water
8) Cheese – sliced Cheddar, two pound pack
9) Buns – 60 to 70 hamburger buns, 30 to 40 hot dog buns
10) Serving pans – 3 or 4 aluminum pans
11) Ice – 40 to 50 lbs
12) Clean and set-up grills, cook
13) Arrange and set-up serving tables

Volunteers will need to coordinate inventory, purchasing, table set-up, cooking, and clean up efforts inside the clubhouse and around the pool before and after the party. The Club will reimburse for all party materials, food, and drinks. Previous costs have been approximately $350 to $450.

4th of July Party Committee

Description – Planned attendance for this second party of the year is about 80 members and guests. Kosher hotdogs, hotdogs, hamburgers, cheese, buns, condiments, chips, sodas, water, ice, plates, bowls, cups, napkins, serving pans, and plastic eating utensils are provided by the club. Charcoal, table cloths, and decorations are also provided by the club. Members are expected to bring a covered dish to share. Popsicles treats are served to the children after the bike parade and Ice Cream Sundaes are served in the evening.

1) Inventory plates, napkins, utensils, cups, table cloths, decorations, frozen food, and charcoal and replenish as required.
2) Burgers – 3 or 4 bags of sirloin burgers, 18 per bag
3) Kosher dogs – two packages, 1/4 lb each, 15 per package
4) Hotdogs – 2 packs “Ball Park” franks, 18 per pack
5) Condiments – two 4 packs mayo, mustard, ketchup, and relish
6) Chips – two large potato chips, one large tortilla chip plus salsa
7) Drinks – two cases each of Coke, diet Coke, and Fago mixed flavors, water
8) Cheese – sliced Cheddar, two pound pack
9) Buns – 50 to 60 hamburger buns, 30 to 40 hot dog buns
10) Serving pans – 3 or 4 aluminum pans
11) Ice – 40 to 50 lbs
12) Ice cream – 2 or 3 gallons
13) Syrup – 2 each chocolate, strawberry, caramel
14) Whipped cream
15) Fruit – cherries, bananas, raspberries, blackberries, other
16) Clean and set-up grills, cook
17) Arrange and set-up serving tables
18) Decorate clubhouse
19) Coordinate serving the Ice Cream Sundaes in the evening

Volunteers will need to coordinate inventory, purchasing, table set-up, cooking, and clean up efforts inside the clubhouse and around the pool before and after the party. The Club will reimburse for all party materials, food, and drinks. Previous costs have been approximately $350 to $450.

Labor Day Party Committee

Description – Planned attendance for this third and last party of the year is about 70 members and guests. Kosher hotdogs, hotdogs, hamburgers, cheese, buns, condiments, chips, sodas, water, ice, plates, cups, napkins, serving pans, and plastic eating utensils are provided by the club. Charcoal, table cloths, and decorations are also provided by the club. Members are expected to bring a covered dish to share.

1) Inventory plates, napkins, utensils, cups, table cloths, frozen food, and charcoal and replenish as required.
2) Burgers – 3 bags of sirloin burgers, 18 per bag
3) Kosher dogs – two packages, 1/4 lb each, 15 per package
4) Hotdogs – 2 packs “Ball Park” franks, 18 per pack
5) Condiments – one 4 packs mayo, mustard, ketchup, and relish(if needed)
6) Chips – two large potato chips, one large tortilla chip plus salsa
7) Drinks – two cases each of Coke, diet Coke, and Fago mixed flavors, water
8) Cheese – sliced Cheddar, two pound pack
9) Buns – 50 to 60 hamburger buns, 30 to 40 hot dog buns
10) Serving pans – 3 or 4 aluminum pans
11) Ice – 40 to 50 lbs
12) Clean and set-up grills, cook
13) Arrange and set-up serving tables

Volunteers will need to coordinate inventory, purchasing, table set-up, cooking, and clean up efforts inside the clubhouse and around the pool before and after the party. The Club will reimburse for all party materials, food, and drinks. Previous costs have been approximately $300 to $400.

Luau Committee

Description – Planned attendance for this “adults only” evening event is about 80 members and guests. This is a catered event with the club providing drinks and entertainment. Members are expected to bring appetizers, snacks, or desserts to share.
The Club has many decorations including inflatable items and torches for this event. However cups, drink glasses, table cloths and additional or replacement decorations may be needed.

1) Inventory drink cups decorations, table cloths, and torches and replenish as required.
2) Drinks – two cases each of Coke and diet Coke; 3 to 4 cases water
3) Ice – 60 to 70 lbs
4) Clean and decorate clubhouse
5) Arrange the deck chairs and tables for the party
6) Decorate the tables, umbrella, and entrance
7) Arrange and set-up serving tables

Volunteers will need to coordinate inventory, purchasing, table set-up, decorating, and clean up efforts inside the clubhouse and around the pool before and after the party. The Club will reimburse for all party materials, ice, and decorations. Previous costs have been approximately $150 to $200. The club will pay directly for entertainment, adult beverages, and the catering.

Halloween Party Committee

Description – Planned attendance for this party is about 40 members and guests. Pizza, sodas, water, ice, plates, bowls, cups, and napkins are provided by the club.

1) Inventory plates, napkins, cups, and replenish as required.
3) Drinks – amount, type
3) Ice – _ lbs
4) Arrange and set-up serving tables
5) Decorate clubhouse

Volunteers will need to coordinate inventory, purchasing, table set-up, receipt of pizzas, and clean up efforts inside the clubhouse before and after the party. The Club will reimburse for all party materials, food, and drinks. Previous costs have been approximately $ .